Many organizations mistakenly believe that HIPAA laws only apply to hospitals, doctors, and healthcare providers. In reality, being business HIPAA compliant extends far beyond the medical field. Any company, practice, or organization that handles, stores, or transmits protected health information (PHI)—even indirectly—must follow HIPAA regulations.
This includes firms that partner with or provide services to healthcare entities, such as IT providers, accounting firms, legal practices, consultants, and external billing companies. If your business manages patient data in any way—names, Social Security numbers, addresses, email addresses, or other personal identifiers—you are legally required to maintain HIPAA compliance.
On TNtv, HIPAA Compliance Specialist Sarah Badahman of Symvato explained that businesses of all sizes must treat data protection as a top priority. “HIPAA regulations apply to a large variety of firms—from small physician practices to accounting firms, legal offices, and even IT providers,” she said. Understanding how to keep your business HIPAA compliant isn’t just about avoiding fines—it’s about protecting your clients, your credibility, and your bottom line.
Key Steps to Keeping Your Business HIPAA Compliant
However any company, practice, or organization, that deals in any way with medical information must be compliant with HIPAA laws. This includes all firms that work with healthcare entities either on an internal or external basis.
Sarah Badahman, a HIPAA Compliance Specialist with Symvato, appeared on TNtv. She said HIPAA regulations apply to a large variety of firms from small physician practices, to accounting firms that deal with healthcare entities, to legal firms, and even IT firms. This also applies to external billing companies.
Badahman said there are 18 identifiers that should be a point of focus for any business or individual. These pertain to anyone that maintains, accesses, or transmits a patient’s name, social security number, address, phone number, url address, or email address as part of regular business activities.
She says many firms have had their “head in the sand” in regard to HIPAA. However the passing of the Omnibus Rule in 2013 is giving HIPAA enforcement more teeth and should sound an alarm for any company that is not current with the latest regulations.
Ensuring your business is HIPAA compliant isn’t just a regulatory necessity; it’s a strategic move to build client trust by protecting their sensitive health information. Being business HIPAA compliant means putting strict safeguards in place to control data handling, storage, and access, ensuring only authorized personnel have access. This commitment not only protects privacy but also strengthens your reputation as a trusted partner in a data-driven world where breaches are all too common.
A key step in keeping your business HIPAA compliant is conducting regular risk assessments. These assessments reveal potential vulnerabilities within your systems that could compromise sensitive data. By addressing gaps proactively, you minimize the risk of data breaches and avoid the costly fines and damage to your reputation associated with non-compliance. Compliance isn’t a one-time event; staying business HIPAA compliant requires ongoing attention and updates to meet new security threats.
Training your team is another essential aspect of maintaining a business HIPAA compliant status. Employees must understand the regulations and the importance of secure practices in daily operations. Regular training sessions can keep staff informed on compliance requirements, helping them identify and prevent potential security risks. This focus on training creates a culture of security and reinforces compliance at every organizational level.
Three Steps to Keeping Your Business HIPAA Compliance
Badahman detailed the three key steps a business could take to start a HIPAA compliance program and reduce risk. These include:
- Conducting a security risk analysis. She said a business owner can’t correct what they don’t know that needs to be corrected. Companies like Symvato can help in this process.
- Identify all business associates. She indicated once you know who they are you can enter into an agreement that protects both the covered entity as well as the business associate from any breaches that may occur.
- Implement audit controls to make sure your firm is able to monitor any external viruses and that all medical information is protected from internal breaches.
For additional information on HIPAA policies and assessments visit www.symvato.com.
Watch the full interview with Sarah on TNTv below:
